Wellforce
Pricing

Real bands. No "starting at" games.

Five products, five pricing bands. The first scoping call narrows the band to a number. Hardware and software pass through at cost.

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The five products

Pick the band that fits.

Most clients combine two — Partnership for IT, Compass or Cultivate for AI.

Flagship Most clients start here

Complete IT Partnership

Your full IT department in one fee. Help desk, systems admin, managed network, named vITM, quarterly vCIO, ATM cybersecurity built in.

$150–$250 per user / month

Best for 25–500 staff seats. Predictable monthly cost, no hourly surprises.

  • Tier 1–3 Help Desk with 10-min response SLA
  • Systems Administration (M365, Entra, endpoints, servers)
  • Managed Network (wired, Wi-Fi, firewalls, SD-WAN)
  • Named Virtual IT Manager (vITM) on-site cadence
  • Quarterly Virtual CIO (vCIO) strategy + roadmap
  • ATM cybersecurity foundation (24×7 SOC, EDR, identity)
See the partnership
AI Strategy

AI Compass

A senior AI strategist embedded in your leadership cadence. Roadmap, governance, vendor selection, and the literacy program your board is asking for.

$2,000–$4,000 per month $8,500–$15,000 onboarding

Best for orgs that need an AI strategy before they deploy anything. Pairs with the IT Partnership.

  • Initial AI readiness assessment + roadmap
  • Monthly executive working sessions
  • Governance + acceptable-use policy
  • Vendor and platform selection
  • Staff AI literacy program (curriculum + delivery)
  • Board-ready AI risk + opportunity update
See AI Compass
AI Deployment

AI Cultivate

Production AI agent deployment. Member services, concierge, internal-ops agents — scoped, built, monitored, iterated.

$3,000–$10,000 per month $15,000–$40,000 onboarding

Best for orgs ready to deploy specific AI use cases into production with real ROI targets.

  • Use-case scoping + ROI model
  • Agent build, integration, and prompt engineering
  • Production deployment + monitoring
  • Continuous tuning + drift management
  • Quarterly business review on agent performance
  • Pairs with Compass for ongoing strategy
See AI Cultivate
IT Light

AI Backbone

Foundational managed IT for orgs that aren't ready for the full Partnership. The same security baseline, the same team, lighter operating cadence.

$150–$250 per seat / month

Best for 10–25 staff or orgs supplementing an existing internal IT lead.

  • Tier 1–2 help desk
  • Endpoint patch + EDR
  • M365 / Entra hygiene
  • Backup + restore validation
  • Phishing simulation + training
  • No vITM / vCIO — upgrade to Partnership when ready
Talk to us
Project rates & add-ons

When subscription doesn't fit.

Project work for clients who don't want a partnership. Add-ons for clients who already have one.

  • Project rate $150–$250 / hr

    Standard implementation, audit, migration, refresh.

  • Solutions architect $250 / hr

    Senior design and architecture engagements.

  • On-site day rate $1,400 / day

    Engineer on-site, full day.

  • Compliance Management add-on From $1,500 / mo

    HIPAA, FERPA, SOC 2, CMMC, PCI continuous posture.

Worked example

What this costs a 50-person nonprofit.

A real, illustrative scenario. Your actual quote will move with size, compliance scope, and AI build.

Scenario

50-person regional nonprofit, DC metro

IT Partnership + Compliance (HIPAA-baseline) + AI Compass

  • IT Partnership (50 users × $180/user/mo, midpoint nonprofit-discount) $9,000 / mo
  • Compliance Management (HIPAA-baseline) $1,800 / mo
  • AI Compass (mid-band) $3,000 / mo
Monthly total

$13,800 / mo

One-time

Compass onboarding: $11,500 (one-time)

Year-one

~$177K all-in

Comparable to the cost of a single internal Director of IT, but with help desk, network, security, vCIO bench, and an AI program included.

Pricing questions

The honest answers.

Why are these ranges, not single numbers?

The bands reflect what we actually charge. Volume, complexity, compliance scope, and risk profile all move the number. We'd rather show you the real range than a misleading "starting at" headline. The first scoping call narrows it to a number on the page.

How is the IT Partnership priced?

Per-user, per-month. $150–$250 per user per month. Volume and scope dependent. Includes Help Desk, Systems Admin, Managed Network, vITM, vCIO, and ATM cybersecurity.

Are there setup fees or long-term contracts?

IT Partnership and Backbone: no setup fee, month-to-month with a 60-day exit term. AI Compass and AI Cultivate: yes — each has a defined onboarding fee and a 12-month minimum because the build investment is substantial. We don't hide either.

Do you offer nonprofit pricing?

Yes. Nonprofits with 501(c)(3) status typically receive 15–20% off published bands, plus we help you access Microsoft Cloud for Nonprofit and Google for Nonprofits programs that can save thousands per year on licensing alone. Trade associations and 501(c)(6) organizations are priced the same as commercial clients.

Can we mix products?

Yes — and most of our larger clients do. The IT Partnership pairs with Compass and Cultivate naturally; Backbone pairs with project work; Compliance Management can attach to either Partnership or Backbone. We'll model the right mix during scoping.

How do hardware and software costs work?

Hardware and third-party software (M365 licenses, security tools, network equipment) are billed at cost. The Wellforce fee covers the labor and operating cadence around them. We pass through procurement at our partner pricing — usually better than retail.

How quickly can we know our actual number?

A 30-minute scoping call usually pins down the band. Formal quotes turn around in 3–5 business days after a discovery walkthrough. We don't use the quote process to stall — if you want a number, we'll get you one.

Ready for a number

Tell us your size and what you need.

Three lines on /contact and we'll come back with a real range — usually within a business day. Or run the free scorecard first if you want context before talking to anyone.

Request a quote Run free scorecard

Or call (855) 885-7338